Posted: Jul 28, 2017
This article was written by Kyle Thacker, marketing director for Uncorkd, a digital menu and beverage management service.
A business’ online reputation is increasingly important. This is especially true for restaurants. Regarding potential diners, 55 percent of adults read online reviews before visiting a restaurant.
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Unfortunately, the twee and trendy Edison bulb light fixture brightening your restaurant’s entryway won’t be the first impression you give your guests. It could be your website, or more likely, it will be a Yelp reviewer and those pesky red and white stars.
So how can you ensure that your online reputation is as respected as your real-life reputation? One strategy is proper training and consistent steps of service. Let’s dive into the type of training you’ll need to prevent negative reviews.
Walk the Walk: Following the Steps of Service
Most bad reviews aren’t responding to a fly in the soup or an overdone steak. Results from a study led by Stanford professor Dan Jurafsky found that most negative restaurant reviews come from instances of “service-related trauma.”
This “trauma” refers to instances of poor customer service that leaves diners feeling neglected, ignored, or undervalued. It’s worth remembering that a negative review is just the communication of a bad experience, so your goal in fighting bad reviews is to eliminate bad experiences, not bad reviewers.
Training staff to following proper steps of service is a great practice to avoid service-related trauma by making sure that your guests are receiving adequate attention.
What are steps of service?
Steps of service refer to the routine that servers and bartenders will follow when taking care of every guest that they serve. These steps will leave guests feeling appreciated, and will help staff spot any potential issues that may crop up during service.
Here is an example outline for steps of service.
1. Greet Guest: Introduce yourself to the guest or table. Ask if they’ve dined with you before or if this is their first time in. Quickly review menus and give guests a chance to look them over. When leaving guests to review menus, tell them “I’ll be right back to take your order” so you’ve set the guests’ expectations for what will happen next.
2. Drink Order: Return and take drink order. Inform them of any specials, or favorite items that shouldn’t be missed on the food menu. Inquire about potential allergies or unique requirements they may have.
3. Deliver Drinks: Drop drinks to table, ask if they are ready to order food. If not, give them a few minutes and again use the phrase “I’ll be right back to take your order” before leaving.
4. Food Order: Make sure they are enjoying drinks. Take food order, and repeat order back to each guest to confirm you’ve taken the order correctly.
Table Touch: This should come before the food arrives. See if anyone needs another drink, wants to add food, or has any issue.
5. Deliver Food: Make sure you are aware of when food is dropped at your table. Coordinate with the kitchen or food runners. Make sure each guest is set up to enjoy their meal.
6. Table Touch: Follow up with guests to make sure the food meets expectations. Offer another round of drinks.
After Dinner: See if guests are finished with dinner and if they are interested in ordering dessert, coffee, or a digestif.
7. Pre Check Drop: Before bringing guests the check, confirm that they are ready for it by directly asking, “Are you ready for the check?” This ensures that your guests are finished and also ensures that the restaurant is not missing out on potential sales.
8. Check Drop: Thank guests for coming in and invite them back. Reiterate your name when saying thank you. For example, “Thank you for dining with us tonight, please visit us again. My name is Kyle and I’d love to take care of you again when you come back.” This adds a personal touch to service, which is a good thing to add moments before guests decide on a tip.
Talk the Talk: Open Communication Channels
How restaurant staff manage guest complaints or service issues is vitally important to good customer service.
Managers should train their staff on appropriate responses to common issues, and also create a culture of open communication. Open communication gives staff the okay to alert management about any issue and find the solution as quickly as possible.
Keeping in mind that most negative reviews stem from guests who feel unappreciated, it’s important that when an issue does come up (this is inevitable) that a proper response is taken and you show the guest that you care about solving their problem.
One sure way to show guests that you care is to bring a manager into a situation to talk with the table. Open communication channels will let staff feel comfortable talking with management.
Here are strategies to foster open communication channels:
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